Private Colleges & Universities
Process Flowchart
Students Contact the Disability Office
Students contact the disability services provider who is the designated liaison between the UGA RCLD and their school.
Back to FlowchartObtain Referral Packet
The referral packet includes:
- Accommodation Approval form
- Release of Information form
- Case history
- ADHD Behavior Checklist (self-report)
- ADHD Behavior Checklist (significant other)
- Written Language Checklist
- Payment
Additional information required:
- Hearing and Visual Screening
- Sample of Unassisted Writing
- Sample of Best Writing
- Transcripts
- Past Evaluations / Pertinent Medical Records
- Foreign Language Problems
Return Completed Packet
Once the referral packet is complete:
- Return the completed packet to the disability service provider.
- The disability service provider will check to be sure the packet is complete and forward to the UGA RCLD.
- All information will be kept as confidential as state and federal regulations allow.
- The student must give permission in writing in order to be evaluated and to allow any information about the evaluation process or results to be shared with anyone (if 18 or older).
Packet Sent to RCLD for Appointment
After the disability service provider forwards the packet to the UGA RCLD:
- The UGA RCLD contacts the student to schedule the first of two evaluation appointments.
- If important information is missing from the packet, the RCLD will collect if from the student prior to scheduling.
- Payment (or Vocational Rehabilitation Authorization for Services form) is due prior to scheduling.
- Evaluations are scheduled throughout the fiscal year rather than the academic calendar.
- Evaluations are usually conducted at the UGA RCLD. In some circumstances, part of the evaluation may be conducted at an alternate site such as another campus or at a local Vocational rehabilitation facility (depending on available resources).
Evaluation Phases I and II
Two Phase Evaluation Process:
- Phase I: Clinical interview, testing of academic achievement in core areas (i.e., reading, math, and written language), and self-report questionnaires. This appointment lasts 4-5 hours.
- Phase II: A battery of cognitive and other psychological tests to assess a student's cognitive abilities, strengths, and weaknesses in processing abilities, and other psychological factors that might impact learning. This appointment also lasts 4-5 hours.
Results
After the evaluation is complete:
- The UGA RCLD reviews the results and provides telephone feedback, typically in about one week.
- A comprehensive report is written.
- The student is offered an individual feedback session with a staff member. The session typically lasts from one to two hours. In this session, the staff member will provide the written report, review the test results, make recommendations for academic accommodations and other support services, and answer any questions. The student may bring anyone to the session. This report will not be shared with anyone else without the student's written permission.
- Some students prefer to have the report mailed to them and conduct the feedback over the telephone due to travel considerations.